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more than 100,000 people from around the globe, I show people how to get more done in less time, with less stress; to help them have more time for the things they want to do in their work and personal lives. If you can recapture a wasted hour here and there and redirect it to a more productive use, you can make great increases in your daily productivity and the quality of your life. Here are five of the many techniques I share in our Time Management seminars, each one of which will help you to get at least one more hour out of your day for additional productive time. 1. Run an Interruptions Log The average person gets 50 interruptions a day. The average interruption takes five minutes. Some five hours each day are spent dealing with interruptions. Many are crucial and important and are what we are paid to do but many have little or no value. Run an Interruptions Log to identify and eliminate the wasteful interruptions. Just use a pad of paper and label it 'Interruptions Log' Create six columns: Date, Time, Who, What, Length, Rating. After each interruption is dealt with, log in the date and time it occurred, who brought it to you, a word or two about what it related to, the length of time it took, and finally the rating of its importance: A=crucial, B=important, C=little value, and D=no value. Run it for a week or more to get a good measure of what is happening in your life. Then evaluate the results and take action to eliminate some of the C and D interruptions that have little or no value. 2. Delegate It We all have 168 hours each week and when you subtract 56 hours for sleep and another 10 hours for personal care, that doesn't leave a whole lot of time to get done what needs to be done. Delegation permits you to leverage your time through others and thereby increase your own results. The hardest part of delegation though, is simply letting go. We take great pride in doing things ourselves. 'If you want a job done well, you better do it yourself'. Every night in Daily Planning, look at all that you have to do and want to do the next day and with each item ask yourself, 'Is this the best use of my time?' If it is, do it. If it isn't, try to arrange a way to delegate it to someone else. There is a lot of difference between 'I do it' and 'It gets done'. 3. Manage Meetings A meeting is when two or more people get together to exchange common information. What could be simpler? Yet, it can one of the biggest time wasters we must endure. Before a meeting ask, 'Is it necessary?' and 'Am I necessary?' If the answers to either are 'no', consider not having the meeting or excusing yourself from attending. Then prepare a written agenda for the meeting with times assigned for each item along with a starting time and ending time. Circulate the written agenda among those who will be attending. There is no sense in holding a meeting by ambush. Let people know in advance what is to be discussed. 4. Handle Paper It's easy to get buried today in the blizzard of paperwork around us. The average person receives around 150 communications each day via email, telephone, hard mail, memos, circulars, faxes, etc. A lot of time is wasted going through the same pile of paper day after day and correcting mistakes when things slip through the cracks. Try to handle the paper once and be done with it. If it is something that can be done in a minute or two, do it and be done. If it is not the best use of your time, delegate it. If it is going to take some time to complete, schedule ahead in your day calendar on the day you think you might get to it and then put it away. 5. Run a Time Log If you want to manage it, you have to measure it. A Time Log is a simple yet powerful tool to create a photo album sort of overview of how your time is actually being spent during the day. Simply make an ongoing record of your time as you spend it. Record the activity, the time spent on it, and then the rating using A, B, C, and D as described in #1 above. Some examples of how your time might be spent: Made telephone calls, 35 minutes, A; Answered emails, 48 minutes, B; Attended staff meeting, 55 minutes, C. Run this for a few days to get a good picture of how your time is being spent. Then analyze the information. Add up all the A, B, C, and D time. Most discover a lot of their time is being spent on C and D items that have little or no value. Finally, take action steps to reduce the C and D items to give you more time for the really important things in your life.
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Advice Home Business Technology Online Advertising Motivational Internet Marketing SEO Help Online Games Science Articles Happiness More Articles:1. How a Group Purchasing Organization Can Save Your Business Money GPO’s (Group Purchasing Organizations) have been around for about ten years primarily in the healthcare industry. The basic concept of a GPO is that a group of businesses can come together and buy products cheaper than any single company can. This model may or may not be beneficial for the Coca-Cola’s, Wal-Mart’s, or Johnson & Johnson’s of the world, but they are great for the small to medium size business because they allow the little guys to bu… 2. How to Get Free Money You can get FREE Money from the US Federal Government! You do this with just 1 phone call or 1-click of your mouse and a few keystrokes! If you need free money, for any purpose whatsoever, there may be a free money program waiting for you to contact within the next 5 minutes! I can show you a way that Allows you to instantly reach countless sources of FREE MONEY! Allows you to do this with a single phone call or 'click' and a few keystrokes … 3. Three Steps for Positive Goal Setting As I conduct my Time Management Seminars all over, my audiences consistentlytell me they want more out of life. Almost everyone I speak with has ayearning for improving several aspects of their lives. They have dreams andgoals about their future as yet unrealized.Many come to the end in life with those visions unrealized, pictures intheir minds only.Achieving goals helps us to get the 'want to's in our lives. Life ought tobe more than just achiev… 4. Effective or Irritating: The Use of Pop Windows in Internet Marketing Effective or Irritating: The Use of Pop Windows in Internet Marketing By Andria Duer A few years ago, pop-up windows were all the rage in Internet marketing. It seemed that every time one opened a web page they would be bombarded with offers for this or that. It had gotten to the point where surfing the Internet was almost like playing a video game; when the ads would pop-up one would try and close them out before another one came. This is… |